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Hiring the Garden
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| Midsummer Party |
Chelsea Physic Garden is a magical and unusual venue in the heart of London. It has a variety of function rooms in addition to the Garden available to hire. From summer drinks parties on the lawn and weddings to meetings, AGMs and lectures, Chelsea Physic Garden is a perenially desirable and adaptable venue for any event.
Booking an Event
We suggest that you make a provisional booking to ensure your chosen date is available. This date is then reserved for two weeks. Please note that we will only provisionally book one date per client. Your date is confirmed once we receive your completed Booking Form and non-refundable deposit of 50% of the total fee. A written confirmation and receipt for the deposit will be sent to you. You will be invoiced for the remainder of the fee two months before your event.
If making a booking within two months of your
event date, the full fee would need to be paid immediately. We recommend
that all prospective clients make an appointment to visit the Garden
prior to booking to discuss individual requirements. Appointments
to view our facilities are available from 9.15am to 4.30pm, Monday
to Friday (apart from on Bank Holidays) with the Head
of Marketing, telephone +44 (0)20 7352 5646 (extension 21).
Download a booking form here
(25KB Word doc). This needs to be signed and sent by fax (020 7376
3910) or by post to: Hiring, Chelsea Physic Garden, 66 Royal Hospital
Road, London SW3 4HS.
Download the comprehensive Hire Pack (138KB Word doc) for information on our approved caterers, conditions of hire, prices, frequently asked questions and more.
The Garden
The Garden has the capacity for 400 people and, with special licence, this number can increase up to 550. Most events are centred around the lawn (90 feet by 77 feet) in front of the main building. Guests are allowed to wander freely throughout the Garden, although access to the glasshouses is not permitted. A marquee or awning is optional, but any required marquee configuration must be arranged with Claremont Marquees. There are two ponds and some poisonous plants in the Garden so children need to be closely supervised.
The Reception Room
The Reception Room is situated in our main building and has a capacity of 120. This can be used as a reception room or as a place where caterers prepare for an outside event. Hire of the Reception Room is free with hire of the Garden, without hiring the Garden there is a fee. The room has a partition that can be drawn to separate the room in half if required. Amongst others It has been used as a break-out room for lectures, for winter receptions and product launches.
The Lecture Room
The atmospheric lecture room is an ideal place for a lecture or meeting. The room is located above the Reception Room and holds up to 100 people. It has a raised stage, two projector screens and a blackboard. All presentation equipment will need to be hired, please liaise with the Marketing Team if items such as extension leads are required. Please note, unfortunately, there is no access to this room for wheelchair users.
Rates and Availability
The Garden, Reception Room and Lecture Room are available for hire on most evenings throughout the year. Sunday daytime hire is also occasionally available between November and March. The Garden, Reception Room and Lecture Room are also available for weekday daytime hire on limited days in the year.
All weekday & Sunday evenings:Oct – April & August: £3,000
May – July & September: £5,000
Saturdays:
October – April: £4,000
for the afternoon (up to 17:30) or evening (up to 22:30-23:30 with
extension) £5,000 for both
May – September: £5,000 for the afternoon (up
to 17:30) or evening (up to 22:30-23:30 with extension); £6,000
for both
Chelsea Flower Show Week (w/c 19 May):
Mon £15,500; Tue £14,500; Wed £13,500; Thu £12,500; Fri £11,500; Sat £10,500
Hire of the Lecture room is included with Garden hire.
Late evening extension £1,000 for 22.30 – 23.30. It is not possible under the terms of our Premises License for events to end later than 23.30.
Cost for hiring our function rooms:
Hiring of the Reception or Lecture Room does not permit access to
the Garden except for access.
We have two rooms that are available to hire,
the Lecture room and Reception room
£1,000 per room for all or part of 09.00 –
17.30*, these rooms are not available to hire after 5:30 without also
hiring the Garden.
*If time required is 4 hours or less, and between 09.00 and 17.30,
£550 per room.
Filming Please contact the Head of Marketing for rates.
We also hire the education room for special purposes, please contact the Head of Education with your enquiry.
Catering
Please choose from our list of approved caterers.
The lawn is an ideal setting for a marquee to accommodate larger garden and wedding parties up to a maximum of 325 people seated or 400 people standing.
An awning over the gravel terrace area next to the Reception Room is also an option.
The price of the marquee or awning is not included in the Garden hire charge and your specific requirements in this regard are arranged directly with Claremont Marquees. We do not allow any other marquee companies into the Garden.
Marquees and awnings are usually erected the day preceding the hire and must be removed by 13.00 on the following day, unless different arrangements are made with permission of the Head of Marketing.
The Garden has its own limited electric lighting; any further electric lighting must be arranged via Claremont Marquees. We do not allow any other lighting contractors into the Garden.
For marquee or lighting hire, contact:
Robert Atkins
Claremont Marquees
Fishers Hill House
Hook Heath Road
Woking
GU22 0QF
Tel: 01483 720472
Fax: 01483 720472
Measurements of gravel path are 18 feet wide
by 77 feet long and the lawn area is 90 feet by 77 feet
Further information
For more details, bookings or a Hire Pack, please email the Head of Marketing or telephone +44 (0)20 7352 5646 extension 3.
See our 'Your most frequently asked hiring questions' page for more information.
A map of the Garden
is available to help your planning (359KB Word doc).
Seasonal views of the Garden
are available to give you an idea of what the Garden looks like.