Stallholder Hub

Thursday 23 November – Sunday 26 November, 10am – 5pm (Sunday closes 4 pm)
and Thursday, 6pm – 8pm VIP evening.

All stallholders are asked to attend the VIP evening.

All materials including all rubbish must be cleared away by 7pm on Sunday 26 November. The refuse areas within the Garden must not be used for stallholder waste. If refuse is found in these areas you may face a charge for the disposal and may not be able to attend the Fair in the future.

Chelsea Physic Garden

66 Royal Hospital Road, SW3 4HS

0207 352 5646

extension 227 reception

At the moment the Government rules on covid will not require people to wear masks within the Fair. We will monitor this situation closely and make attendees aware of any changes in these rules.

The event takes place in our beautiful 4-acre garden just off Cheyne walk in a purpose-built heated marquee. Cheyne walk is one of the most expensive residential areas of London and as such, there is hardly any street parking on either Thursday, Friday or Saturday and only a small amount on Sunday.

Please look at the RBKC website for parking restrictions.

For Wednesday, Thursday, Friday and Saturday we advise you to unload and then drive over the Albert Bridge and park in Battersea Park. Please look on the Wandsworth Borough Council Website for more details.

This is a half-hour process so please allow enough time.

We will be open for set up from 12 midday until 6 pm on Wednesday 24 (we would like to lock up at 6 pm) and from 6.30 am on the morning of Thursday 25 November. The event will open to the public at 10 am.

Stallholders are required to book their arrival time with Amanda please advise your arrival time on the hour or half-hour (e.g. 1 pm or 1.30 om ) using the fair email . You will only have 30 minutes to unload your materials and remove your vehicle so please bear this in mind. Timeslots will be allocated on a first come first served basis and numbers will be limited to even out the flow of arrivals so that social distancing can be observed.

Entry is through a normal-sized single front door where we have no facilities to accept pallets, lorries and refrigerators.

Access to the site is level but will involve a short stretch of gravel sack trucks and trolleys with larger wheels cope better.

On arrival, or from the raffle table in the Garden marquee you and your staff will get a lanyard (maximum 2 per stallholder), please wear these throughout the duration of the fair in a prominent way. If extra lanyards are required, they are available in advance at a cost of £5 each.

Entry will be via 66 Royal Hospital Road and the West Gate also on Royal Hospital Road. You will be advised of your allotted entry point before the event.

Health and Safety Guidelines will be provided in your Stallholder pack – this will be on your table when you arrive. Anyone who has not read the guidelines will not be able to participate in the Fair. You can also find a copy of this document at the bottom of this page.

On Friday 24, Saturday 25 and Sunday 26 you will be able to access the site from 8am to refresh your stalls.

We do not discuss the position of any stallholder in advance of the event.

We have accommodated any special requests that you have made in advance, but we must stress that NO STALL POSITION WILL BE CHANGED.

You must not overspill your allotted space, the wide gangways are designed to allow ease of access.

There are no stock storage facilities on site.

The Physic Garden Café will offer a 10% discount to stallholders wearing their lanyards and will open at 7am Thursday and at 8.30am on Friday, Saturday & Sunday.

Tea, coffee and biscuits will be provided in the gardeners’ potting shed. We ask that you keep this area tidy.

Additional food will not be provided so please come prepared. There is a small Tesco nearby and food will be available for purchase from within the Fair during the public opening hours.

In addition, please bring your own mugs and cups – we will not be providing paper cups to reduce waste.

As above, the Physic Garden Café will be offering a 10% discount to stallholders wearing a lanyard.

Stallholders are solely responsible for the safety and security of their goods, property and cash before, during and after the Fair. Security Officers will be on duty at all entrances. There will be overnight security provided by CPG on Wednesday, Thursday, Friday and Saturday. They are responsible for security on site but cannot be held responsible for stallholders’ stock during the Fair.

We expect all electrical equipment to be PAT tested before you bring it to the Fair, green pat testing labels will be randomly checked by our staff. Please be aware that if you did not arrange for a stall with electricity then you will have no power available to you.

Heating devices are not permitted.

Please take all rubbish home with you ensuring that you bring black bin bags for this purpose.

If you leave any rubbish behind, you will not be asked to attend the fair in the future and will be charged for the cost of the disposal. 

Your stall must only ever be staffed by a team member, and they must be wearing a lanyard. We cannot allow anyone under the age of 16 to work on a stall.

A Wi-Fi signal will be set up for you it has been boosted to the maximum.  The password will be in your stallholder pack on arrival.

We are a garden and as such the bandwidth is not huge and the connection can be temperamental at times. We recommend that all stallholders ensure that they have a mobile phone with hotspot capabilities in the event that there is a WiFi outage.

We would like to clear the site by 7 pm on Sunday. The exit will be via the doors on Royal Hospital Road.

The Garden team will be unavailable to assist with loadout.

We encourage you to post on twitter and Instagram during the Fair. Please do tag the Garden in your posts and we will make our best efforts to retweet and draw attention to your posts. You can follow us on Instagram, @chelsea_physic_garden and on Twitter, @ChelsPhysicGdn.

During the Fair we will be using the hashtag #CPGxmasfair so please also feel free to use this to help us see and promote your posts.